Assistant Producer

Assistant Producer
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American Repertory Theater


Duties & Responsibilities

Under the leadership of Artistic Director Diane Paulus and Executive Producer Diane Borger, the A.R.T. seeks to expand the boundaries of theatre by producing events that immerse audiences in transformative theatrical experiences that expand the boundaries of theatre.
Reporting to the Artistic Producer, the Assistant Producer is a key member of the Artistic team responsible for overseeing the operations of the Artistic Department and artistic projects. The Assistant Producer establishes efficient and effective systems for the hiring of all artists and project support staff, manages the departmental budget, assists the Artistic Producer on the creation and management of the production budgets, and serves as the lead project manager for several artistic projects throughout the season while assisting the Artistic Producer on others.
Job Responsibilities: 
Artistic Management:

  • Secures insurance for instruments and other valuables not covered under production
  • Liaise with external partners, producers, and other stakeholders when required
  • Liaise with visiting artists and ART staff in support of artistic operations
  • Working closely with the Executive Producer, Artistic Producer, Director of Production, Director of Marketing, and General Manager to develop schedules for each season for respective departments
  • Serve as the front line project manager for various artistic projects, including workshops, readings, and touring productions
  • Represent the ART at fundraising, community engagement, and artistic events when requested
  • Represent the ART at various industry convenings, including conferences and symposiums, when requested

Financial Administration:

  • Stewardship responsibility over major portions of production and project budgets as they relate to artistic
  • Manage the general operating budget for the artistic department, including travel and housing expenses for the department and work with the Finance department to reconcile the budget each quarter
  • Work closely with Finance, Production, General Management and Artistic departments to develop budgets for each production, workshop, and artistic related project in each season
  • Manage and process author royalties for all productions, including composers and writers
  • Manage and process Donkey Show royalties
  • Manage all artist payments on productions, projects, and workshops

Contracts and Business Operations:

  • Supervise the preparation of union contracts (actors, directors, choreographers)
  • Negotiate deals for all presentations in the Oberon Presents series
  • Assist the Artistic Producer in negotiating actor, director, choreographer, music staff, designer and artistic staff deals
  • Assist the Artistic Producer and General Manager in negotiating deals for touring/presented productions presented at the Loeb
  • Support the Programming Manager at Oberon in the negotiation of deals for local producers throughout the season
  • Report all changes or special considerations that may result from each negotiation to relevant parties with the ART, including most importantly the budget team

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Bachelor’s Degree or equivalent experience required and five years of professional theatre experience in theatrical producing. Valid  Driver’s License and the ability to lift fifty pounds.

Additional Qualifications

Excellent communication skills required, must be able to communicate mission with artists and audiences. Must have exceptional people skills, ability to create an excellent working environment for a diverse range of artists, creative types, novices, and beyond. Extreme attention to details and accuracy as well as problem solving skills. Ability to maintain confidentiality and handle sensitive information with care. Ability to multi-task in a fast-paced environment.  Team player with a sense of humor. Ability to work evenings and weekends required. Basic familiarity with theatrical union agreements, including but not limited to LORT agreements with AEA, USA, and SDC. Candidates should be fluent in Microsoft Office Suite (Word, Excel and Powerpoint). First Aid/CPR training is a plus.

Additional Information

This is a term appointment scheduled to end on 6/30/19, with the strong possibility of renewal contingent upon available funding.

Job Function





USA - MA - Cambridge


A.R.T. - Artistic

Time Status



00 - Non Union, Exempt or Temporary

Salary Grade


Appointment End Date


Pre-Employment Screening



Monday- Friday and frequent evenings and occassional weekends as required

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.

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